Job Overview

We are seeking a dynamic and highly organized Events Manager to join our team. The Events Manager will be responsible for planning, coordinating, and executing all aspects of our charity events. This individual will play a pivotal role in ensuring the event's success, from initial planning stages to on-site execution.

Responsibilities

1. Event Planning and Coordination:

- Develop and implement comprehensive event plans, considering logistics, timelines, and budget constraints.

- Coordinate with various stakeholders, including venue staff, vendors, sponsors, and participants.

- Ensure compliance with all legal, permit, and licensing requirements.

2. Vendor and Sponsor Management:

- Source and negotiate contracts with vendors and sponsors.

- Maintain strong relationships with partners, ensuring their needs align with the event's objectives.

- Oversee the fulfilment of sponsor agreements and coordinate vendor logistics.

3. Participant Engagement:

- Develop strategies to attract and engage participants for the charity MMA event.

- Coordinate participant registration, ensuring a smooth and efficient process.

- Address participant inquiries and concerns leading up to and during the event.

4. Logistics and Operations:

- Plan and execute event logistics, including equipment and gear procurement, participant amenities, and event tech setup.

- Work closely with security personnel to ensure a safe and secure event environment.

- Oversee participant and staff travel arrangements.

5. Marketing and Promotion:

- Collaborate with the marketing team to develop and execute promotional strategies.

- Ensure consistent brand messaging across all event-related materials.

- Coordinate media outreach and manage press coverage before and during the event.

6. Budget Management:

- Develop and manage event budgets, tracking expenses and ensuring financial targets are met.

- Negotiate favourable terms with vendors to optimize budget allocations.

7. Post-Event Evaluation:

- Conduct a thorough post-event analysis, gathering feedback and identifying areas for improvement.

- Prepare comprehensive event reports for internal and external stakeholders.

8. Social Media Management:

- Management and promotion of social media accounts for Xtreme Events across all channels

Qualifications

- Bachelor's degree in Event Management, Hospitality, Business, or related field.

- Proven experience in planning and executing large-scale events, preferably in the sports or charity sector.

- Exceptional organizational and project management skills.

- Strong negotiation and vendor management abilities.

- Excellent communication and interpersonal skills.

- Ability to work well under pressure and adapt to changing circumstances.

- Proficient in event management software and Microsoft Office suite.

- Fluent in Albanian and English